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PhotoTag Photo Management Software


Organize and Find Photos with Categories, Tags, and Barcodes

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Keep track of your business's photos with our PhotoTag photo management software. More than just a photo library, PhotoTag allows you to organize, categorize, and manage all your images in one central location. Easily tag and categorize your photos based on customer, job site, order number, serial numbers, and other custom categories of your choosing. Whether you are a small business that needs to track a few hundred photos, or a company that takes millions of photos, our software will scale with you.

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Key Features

  • Easy-to-use mobile app. Non-technical users can easily manage their photos thanks to the app's simple, user-friendly interface. 

  • Automatic GPS and date tagging. No need to manually tag a photo with the date or location, since PhotoTag does this automatically.

  • Searchable image catalog. Find photos by either typing into search or by selecting tags or categories in our web or mobile app.

  • Customizable categories. Create categories for projects, customers, or any other relevant criteria.

  • Associate serial numbers, tracking numbers, or other barcodes with photos. Locate photos of exact items, shipments, and more by tagging them with serial, tracking, or other barcode-based numbers. 

  • Cloud-based solution. Take photos anytime, anywhere. Photos are automatically uploaded to a central location in the cloud.

  • Proven robustness with millions of photos!

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Key Features

“Since we started using the PhotoTag app, the amount of time taking and filing pictures is down to minutes (over 400 photos a day)… Truly an excellent product.”

- Bill Flinchum, Quality Assurance Coordinator, Babbitting Service, Inc.

How does PhotoTag work?

How does PhotoTag work?
A brief summary of the PhotoTag mobile app workflow

Step 1: Set up tags and categories

Log in to the app. Click on the Tag setup tab to add the tags and categories you want to be applied to your photos. Categories are used for broad groupings of photos, while tags label your photos in more detail.

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Optional: Tag photo with barcode or serial number

If you would like a photo to be associated with a barcode or serial number, select the barcode icon to scan a barcode using your device’s built-in camera.

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Step 2: Take a photo

To take a photo, select the Camera tab. The tags and categories you selected in step 1 are automatically linked to your photo and are uploaded to the cloud.

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Step 3: Use List View to find images

View the photo in the Photo list tab. Search and filter images using the app or web interface. Search images typing in the search box or by selecting tags, categories, date, or GPS coordinates. 

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PhotoTag web interface example

PhotoTag Web Interface Example Screenshot
PhotoTag web interface example

Example industries and workflows

Freight Claims

Freight claims

Incorrectly sent, damaged or missing freight can be costly and time consuming to process. Use PhotoTag to scan barcodes of the order number, pallet label or other barcode or NFC tag. Then, capture pictures of the freight as it is wrapped, staged, or loaded on trucks.


As incorrect, damaged or missing freight is discovered, your customer service team can easily look up the photos and send them to a customer or logistics company. These photos serve as proof of condition and quantity as the items are shipped, and are extremely valuable for insurance-related claims.


Learn more on our PhotoTag for Freight Claims page

Ellwood Steel Manufacturing Facility


Capture photos of manufacturing work in process, especially when your team finds defects or other anomalies, without slowing down. Quickly scan a barcode, such as a work order, and capture images of products or assemblies. Photos are automatically uploaded to the cloud for review and corrective action.

For more information, please visit our PhotoTag for Manufacturing page.

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Inspections and progress tracking

Maintaining an organized history of photos can be time consuming. PhotoTag does the organizing for you! Read an NFC tag or barcode on an inspection point or location. Capture pictures of the current condition of the items. Over time, you can see the sorted organized changes to each item. If you're using the Ricoh G900SE, you can use the watermark feature to align the photos for each shot.

Example industries and workflows

Video: Introduction to PhotoTag

Video: Introduction to PhotoTag

Free trial

We offer a free 30-day trial of PhotoTag for new users. No credit card is required. 

Download our app on Google Play and the iOS App Store.

Get our PhotoTag mobile app on Google Play and on the App Store!

Free trial
Download the app

PhotoTag Connector

The PhotoTag Connector service brings new functionality to your PhotoTag photos.

  • Download photos to your computer renaming them based on tags and categories

  • Plugin model for custom connection to other software (customization required)

  • Available for Windows, Linux and MacOS

  • Requires API license (Enterprise or Standard versions)

Advanced features

  • Integrations. Integrations are straightforward using our REST API or Webhooks functionality. The PhotoTag REST API allows developers to pull data and photos from PhotoTag to store in another system. With Webhooks, PhotoTag can notify your server or another service when photos are uploaded.

  • Advanced pattern matching. Map PhotoTag categories and tags to your business data without manual processes.

  • Configurable user permissions. Limit or allow access to specific categories. 

  • Compatible with the Ricoh G900-series cameras

  • Export for Google My Maps

  • Supports integrated barcode scanners on rugged Android devices

  • Categories can be applied to multiple photos without having to manually choose a category before taking each photo.

Advanced features

Video tutorial: How to capture and organize photos 

PhotoTag tutorial playlist

Learn how to use more PhotoTag features by checking out our PhotoTag playlist on YouTube

Video tutorial: How to capture and organize photos
PhotoTag tutorial playlist

User manual and brochure

View our PhotoTag user manual.

User manual and brochure


Find answers to common questions about the mobile app, web app, and other general questions on our PhotoTag FAQ page.


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